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Statement of Agreement

Purpose

Student and supervisor are required to jointly complete an IMS “Statement of Agreement” annually; before initial registration in an IMS graduate program and before each September registration thereafter.  Registration in the program is contingent upon students’ completion of their online GEMS form with the correct funding amount and submission for approval by the IMS office. Once approved by the IMS office the student will be permitted to continue their registration in the program.

The Statement of Agreement covers the general conditions of supervision, student funding agreement, and conflict of interest guidelines. The submission of the Agreement by student and supervisor indicates that both comply with the terms and provisions of the Agreement.

The IMS is responsible for reporting all sources of student funding on an annual basis to the University of Toronto. Both student and supervisor will benefit from a clear understanding of policies governing funding levels duration, and of their roles in seeking and maintaining student funding.

Legal Document

The online approval of student and supervisor indicates intent to abide by the terms and provisions of this agreement.  This statement is a legal document.  In the event that a student grievance is brought to the IMS or to the School of Graduate Studies, this agreement will be carefully reviewed and considered in the final decision.  Registration in the graduate program will not proceed without the completion of this document.

GEMS – The Graduate Education Managment System

GEMS is the online repository of the Statement of Agreement for all graduate students. GEMS allows new and continuing graduate students to initiate their annual formal funding agreement online.

Students will receive an email notification inviting them to complete the online Statement of Agreement document. The email will contain pertinent information and instructions on accessing GEMS.  Once completed, by pressing the submit button the system will electronically forward the submitted agreement to the supervisor and then to the IMS for revision and/or approval.  The information is used to ensure compliance with funding policies and maintain data on funding across the Faculty of Medicine.

All doctoral-stream (MSc/PhD) students must have a form completed and approved by their supervisor on GEMS by the end of Registration period.

All students

Check on ACORN to make sure that your EMAIL address is current and correct. Your ACORN Email is used to generate invitations and notifications from GEMS.