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Appointments

Please contact Kaki Narh Blackwood or Dr. Richard Horner for Appointment related questions.

The next deadline to submit applications is August 31, 2017.

General Guidelines

At the University of Toronto, there are two tiers of appointment. An academic appointment (or professorial appointment) dictates a faculty member’s rights to teach in an undergraduate program and their involvement in other associated activities with an academic unit.

A graduate appointment dictates a faculty member’s rights to teach in a graduate program and their involvement in associated activities (including student committee membership, participation in defense exams, etc.).
 Not all U of T faculty have automatic privileges in graduate programs – a graduate appointment is also required. In order to be appointed to the graduate faculty, an individual must hold academic appointment at the University of Toronto in (tenured, tenure-stream, status-only, visiting, adjunct, etc.). Only applicants with a U of T academic appointment can be considered for a graduate appointment through the IMS.

Any faculty member supervising an IMS student must hold a graduate appointment with the IMS. Any faculty member on an IMS student’s Program Advisory Committee must hold a graduate appointment at U of T (but not necessarily with the IMS).

Faculty can apply for a graduate appointment through any graduate unit at the University. Faculty members who already hold a graduate appointment in another graduate unit may apply for graduate cross-appointment in the Institute of Medical Science. Such applicants will be reviewed using the same IMS criteria as new appointees.

Graduate students registered in the IMS are not eligible for appointment to IMS graduate faculty and may not participate in the Program Advisory Committee of other IMS students.

The rights and responsibilities of each level of graduate appointment may be restricted.

Criteria for Appointment with the IMS

The criteria for graduate appointment to the IMS are based on academic grounds as defined by the School of Graduate Studies at the University of Toronto. These include:

  • academic qualifications to the level of Ph.D. or equivalent
  • evidence of independent scholarship (e.g. Principal Applicant/Investigator on peer-reviewed grants and proven track record of scientific publications)
  • commitment to mentorship of students and willingness to participate in graduate activities as requested by the Institute of Medical Science (chairing defenses, attending IMS Scientific Day, participation in committees), etc.

In addition, the SGS permits appointment to the graduate faculty under the heading of “Creative Professional Achievement”. Criteria for admission in this category include demonstration of exemplary practice, innovation in practice, peer acknowledgment or public impact. Fulfillment of these criteria (either academic or creative) will be sufficient grounds for recommendation for appointment.

Expectations of Graduate Faculty

In addition to student supervision, the IMS requires that graduate faculty members will participate in regular IMS activities, such as chairing student defense exams (once a year minimum), participation on student program advisory committees, IMS Scientific Day, student competition judging and student award application rankings. Failure to do so over a prolonged period of time may lead to termination of appointment. Details about faculty engagement upon appointment can be found below.

Appointment Categories

There are four categories of graduate appointment:

Associate MemberMemberAssociate Restricted MemberMember Emeritus

Responsibilities: An Associate Member shall be permitted to undertake all the duties of a full member but shall not serve as a sole or major supervisor, whether formally or otherwise, of a doctoral student nor act as the chair of a final doctoral oral examination.

Criteria: The Associate Member category generally applies to individuals who have recently received a professorial academic appointment and show great promise as independent investigators or have little or no previous experience as a primary supervisor of graduate students. Criteria for appointment in this category include: (a) evidence of peer-reviewed or other such funding as principal investigator; (b) demonstrated independent research activities including first and/or senior author publications; (c) an independent research laboratory or environment as a principal investigator that is up and running for appropriate graduate training at the time of application.

The initial term of appointment will generally be of five year’s duration with reappointment or change of membership status following an end-of-term review of IMS activities during the term.

On your letter of offer you will be asked to confirm the following before the appointment is activated.

Responsibilities: A Member may act as the sole or major supervisor of a doctoral or master’s thesis, and as a member of thesis committees; serve as chair or voting member of a final oral examination committee, where such examinations are required by SGS or a departmental examination committee, where such examinations are required by IMS; assume responsibility for the setting and marking of comprehensive (general) examinations; teach, set, and mark examinations for a graduate course and give other such graduate direction as may be required.

Criteria: The Member category is generally reserved for faculty members who have clearly established a continuing research program, and demonstrated sustained evidence of scholarship. Criteria for appointment in this category include: (a) evidence of sustained peer-reviewed funding as principal investigator; (b) demonstration of sustained and ongoing excellence in independent research activities including first and/or senior author publications, and (c) experience as a graduate student supervisor. The usual initial appointment will be for five years and is renewable subject to IMS review of activities during the term.

On your letter of offer you will be asked to confirm the following before the appointment is activated.

Associate Restricted Membership in the IMS permits faculty members to participate in IMS activities in specific capacities. The Associate Restricted Membership is granted for a 3 year term and is renewable subject to IMS review of activities during the term. There are two types of restricted memberships in IMS in accordance with School of Graduate Studies guidelines.

Associate Restricted Member – Teaching

This category of restricted membership allows faculty members to engage in specific graduate teaching and educational initiatives in the IMS such as teaching, setting, and marking examinations for an IMS graduate course or modules, and contributing to the teaching and educational initiatives of the IMS Professional Programs. This teaching category of restricted membership does not permit faculty to supervise or co-supervise MSc or PhD students, nor chair MSc or PhD exams. The duties and activities for Associate Restricted Members-Teaching will be explicitly stated in the Letter of Offer from the IMS at the initiation of the Graduate Appointment Agreement. Associate Restricted Members – Teaching are encouraged to participate in IMS Scientific Day and serve as judges for student presentations and posters.

Associate Restricted Member – Program Advisory Committee (PAC)

This category of restricted membership allows faculty members to sit on the Program Advisory Committee (PAC) for a specific student or students. As per SGS guidelines, Associate Restricted Members-PAC need to request permission from an IMS Graduate Co-ordinator to vote on an MSc Exam. This PAC category of restricted membership does not permit faculty to supervise or co-supervise MSc or PhD students, nor chair MSc or PhD exams. The duties and activities for Associate Restricted Members-PAC will be explicitly stated in the Letter of Offer from the IMS at the initiation of the Graduate Appointment Agreement. Associate Restricted Members-PAC are encouraged to participate in IMS Scientific Day and serve as judges for student presentations and posters.

On your letter of offer you will be asked to confirm the following before the appointment is activated.

Responsibilities: A Member Emeritus shall be permitted to chair a final oral examination and to carry out one or more of the following: serve as a member of a thesis committee and as a voting member of a final oral examination; teach, set, and mark examinations for a graduate course; assume responsibility for setting and marking comprehensive (general) examinations; continue to act as a sole or major supervisor of a doctoral or master’s thesis; take on new master’s or doctoral supervision with the approval of the graduate chair or director, and the approval of SGS.

Criteria: Appointment to the graduate faculty of the SGS is normally terminated upon retirement. A full professor who, on retirement, becomes a U of T professor emeritus, may be nominated for SGS Member Emeritus status. This appointment is normally used to allow a graduate faculty member to complete existing graduate supervisions and teaching responsibilities. Applicants for Member Emeritus status who wish to undertake fresh supervisions or additional duties must be able to demonstrate that s/he will be able in some capacity to enrich graduate student life at the University and can meet the criteria for appointment as a Member. The appointment will be for five years and is renewable subject to IMS review of activities during the term.

On your letter of offer you will be asked to confirm the following before the appointment is activated.

Application Process

Applicants for a graduate appointment through the Institute of Medical Science should provide the Associate Director with the following documentation:

1. A completed IMS Graduate Faculty Appointment Application Form emailed to sf.medscience@utoronto.ca along with the documents listed below.

2. Letter from the applicant stating the following:

  • reasons why an IMS graduate appointment is requested (e.g. to directly supervise M.Sc. or Ph.D. students, participate in Program Advisory Committees, vote at Ph.D. Senate Oral Examinations)
  • preferred appointment level
  • previous graduate supervisory/teaching experience (for those who hold an SGS appointment in another graduate unit)

3. An updated curriculum vitae (CIHR format preferred) containing the following information:

  • Academic appointment(s) at U of T.
  • List of publications.
  • Grants and/or funding held and applied for, indicating start and end dates.
  • Description of lab space; if the lab is not located on the St. George campus, also include a description of resources/personnel that would contribute to the quality of the students’ graduate experience.
  • Summary of experience relevant to graduate supervision including classroom teaching, advisory committee membership, and laboratory training of students (graduate, undergraduate, postdoctoral fellows, residents, etc.).

4. Letter of support from the Chair of the academic department in which the applicant holds their primary faculty appointment.

5. For those who already have an SGS appointment in another graduate unit, a letter of support from the Chair of their graduate unit.

6. Other supporting information (e.g. letter of support from the hospital research institute director for funding strategies)(Optional).

All of the above information may be sent via email or mail to the Institute of Medical Science. You will receive confirmation when your application is complete.

Completed dossiers will be reviewed and nominated by the IMS Appointments Committee for final approval by the School of Graduate Studies. Upon occasion, additional information may be solicited from the applicant.  The applicant will be notified of the decision in writing.

Renewal Process

1. Please complete and submit the IMS Graduate Faculty Appointment Application Form  to sf.medscience@utoronto.ca along with the documents listed below.

2. Letter from the applicant stating the following:

  • reasons why an IMS graduate re-appointment is requested (e.g. to directly supervise M.Sc. or Ph.D. students, participate in Program Advisory Committees, etc) preferred appointment level
  • graduate supervisory/teaching experience (for those who hold an SGS appointment in another graduate unit)

3. An updated curriculum vitae (CIHR format preferred) including:

  • Academic appointment(s) at U of T.
  • List of publications.
  • Grants and/or funding held and applied for, indicating start and end dates.
  • Description of lab space; if the lab is not located on the St. George campus, also include a description of resources/personnel that would contribute to the quality of the students’ graduate experience.
  • Summary of experience relevant to graduate supervision including classroom teaching, advisory committee membership, and laboratory training of students (graduate, undergraduate, postdoctoral fellows, residents, etc.).

4. Other supporting information (e.g. letter of support from the hospital research institute director for funding strategies)(Optional).

Letters should be addressed to:

Dr. Richard Horner
Chair, Graduate Faculty Appointments Committee
Institute of Medical Science
Faculty of Medicine, University of Toronto
1 King’s College Circle, Room 2374
Toronto, Ontario M5S 1A8

Promotion to Member

During the term of appointment, faculty may request that their level of graduate appointment be reviewed and changed as required. Faculty requesting promotion from Associate Member to Member are expected to have completed a graduate supervision. An application for promotion requires the completion of the IMS Graduate Faculty Promotion Application Form and the submission of the following documents: 

1. Letter from the applicant stating the following:

  • reasons why a promotion is requested (e.g. to directly supervise M.Sc. or Ph.D. students, participate in Program Advisory Committees, vote at Ph.D. Senate Oral Examinations)
  • preferred appointment level
  • previous graduate supervisory/teaching experience (for those who hold an SGS appointment in another graduate unit)

2. An updated curriculum vitae (CIHR format preferred) containing the following information:

  • Academic appointment(s) at U of T.
  • List of publications.
  • Grants and/or funding held and applied for, indicating start and end dates.
  • Description of lab space; if the lab is not located on the St. George campus, also include a description of resources/personnel that would contribute to the quality of the students’ graduate experience.
  • Summary of experience relevant to graduate supervision including classroom teaching, advisory committee membership, and laboratory training of students (graduate, undergraduate, postdoctoral fellows, residents, etc.).

3. Letter of support from the Chair of the academic department in which the applicant holds their primary faculty appointment.

4. For those who already have an SGS appointment in another graduate unit, a letter of support from the Chair of their graduate unit.

5. Other supporting information (e.g. letter of support from the hospital research institute director for funding strategies)(Optional).

All of the above information may be sent via email or mail to the Institute of Medical Science. You will receive confirmation when your application is complete.

Completed dossiers will be reviewed and nominated by the IMS Appointments Committee for final approval by the School of Graduate Studies. Upon occasion, additional information may be solicited from the applicant.  The applicant will be notified of the decision in writing.